Postdoctoral Associates may enroll in benefits once the Postdoc’s job is in the myUFL system. Enrollment must be completed within 60 days of the employee’s date of hire. Postdoctoral Associate Benefit Options.
Postdoc associates must have at least a .75 FTE to be eligible for state benefits and .50 FTE to be eligible for GatorCare options.
Postdoc leave cannot be cashed out when your postdoc appointment ends.
Important reminder: Unlike spouse or other qualified dependent coverage, the federal government requires that employer-paid premiums for domestic partner coverage are included in your W2 as taxable income. Employer-paid spousal premiums are not considered as federally taxable income, but they are for domestic partners.
Post-doc fellows are eligible to participate in the UnitedHealthcare Student Injury and Sickness Insurance Plan (SISIP) for visiting scholars and postdoc fellows. Newly appointed postdoctoral fellows terminating other UF employment should contact the UFHR Benefits Office for COBRA information by emailing firstname.lastname@example.org or calling 352-392-2477. If you have been awarded a fellowship and are transferring from a postdoctoral associate to a postdoctoral fellow appointment, please contact LilyRLewis@ufl.edu to discuss changes to your benefit options.
Important Reminder: UF Benefits Counselors are available to help you understand your benefits options. Reach out anytime, the earlier the better, or join a postdoc orientation session to learn more about your benefits options and speak with benefits counselors.
Postdoc minimum pay is $47,476 for 1.0 FTE
Postdoc Associates are exempt from minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA). As such, they are exempt employees and may not be paid less than $35,568 regardless of FTE. Salary may be prorated from the minimum 1.0 FTE salary of $47,476 until it reaches the minimum of $35,568. Further FTE reductions may be made, however the salary may not reduce beyond $35,568.
Entering postdoc leave taken on your timesheet: Follow the directions on Entering & Adjusting Time and Leave: Salaried TEAMS & Faculty (Exempt). In most cases the code for postdoc leave is "PDL" and the code for time worked is "PDA". If you are unsure which codes to use, call University Payroll and Tax Services at 352.392.1231.
Postdoc Associates – taxes are withheld from paychecks – your w2 can be downloaded in MyUFL.edu
Postdoc Fellows – Taxes are NOT withheld from stipend - IRS Form 1098-T or 1099-MISC will be sent to you from the Disbursements Office (352-392-1241) in Feb/March for use in filing your taxes.
Fellows can use the IRS Withholding Calculator to determine how much you need to save for taxes.
International Postdocs - All Foreign Nationals living, visiting, working, or studying in the U.S. are responsible for compliance with United States laws and regulations. See the IRS Taxation of Nonresident Aliens policy.
The UF International Center provides international students and scholars with a free international tax return preparation program known as GTP. It is made available each spring in the beginning of February through a secure portal.
You are not eligible to file as a resident unless you have been in the US at least 5 years.
An email is sent each spring from the UF International Center to the exchange visitor community about gaining access to the software.
VITA (Volunteer Income Tax Assistance) is the free income tax assistance for those making $52,000 or less in 2013. Go to the IRS site (http://www.irs.gov/Individuals/Free-Tax-Return-Preparation-for-You-by-Volunteers) search Gainesville to find a VITA site near you.
U.S. Tax Information for Nonresident Aliens:
For postdocs who were students in 2012: Tuition and Fees Deduction Information
Tax Information for Domestic Residents:
IRS Free File
The Internal Revenue Service and its private-sector partners are again making Free File available to anyone with an Adjusted Gross Income (AGI) of $58,000 or less in 2013. Many taxpayers can have free use of helpful tax preparation software and free electronic filing of their federal tax returns. Please visit the Free File website at http://www.irs.gov/uac/Free-File:-Do-Your-Federal-Taxes-for-Free.
Personal Finance for Phds : This site has lots of great advice and resouces to support early career scientists with financial planning and taxes.